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Wednesday, February 4, 2009

Requisition to Pay Cycle (Procure to Pay) in Oracle

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  1. Go to Purchasing > Requisitions > Requisition Summary.
  • In the Find Requisitions window, enter requisition number found in the
    previous step and click on Find.
  1. Go to Purchasing > Autocreate.
  • From Edit > Clear > Record, clear any query criteria that may be defaulted.
  • Enter requisition number and click Find.
  • Check the checkbox to the left of the line, and click on Automatic.
  • Enter the Supplier and Supplier site such as the following and click on Create

If you are doing it first time for the selected items or due to some problem your regular supplier is not in condition to supply goods. In that case you might need to go for RFQ (Request for Quotation) and then depending on quotations from different suppliers, PO will be released.
(Requisition -> RFQ -> Quotation -> PO/Release)
COMING SOON ! How to create PO from Requisition using RFQ & Quotaion
  1. The Purchase Order form will automatically open with the PO that got created.
  • Click on the Approve button.
  • Click on the OK button in the Approval Documents window to approve the PO.
  • Note down the PO number, and verify that the status is Approved

  1. Go to Purchasing > Receiving > Receipts.
  • Enter Purchase Order number and click on Find.
  • In the Receipts window, check the checkbox to the left of the line and enter
    1. Destination Type : Inventory
    2. Subinventory : FGI
    3. Save the receipt. 

  1. Go to Purchasing > Receiving > Receiving Transactions Summary.
  • Enter the Purchase Order number and click on Find.
  • Click on the Transactions button.
  • Verify a Receive and Delivery transaction. This means that the B2B item has been received into Inventory.

  1. Payables > Invoices > Entry > Invoices

-Enter the supplier, amount and other details.
  1. Match the invoice with Receipt or with PO. Open Invoice > Match (B) > Enter PO / Receipt Number > Find (B)

  1. Validate Invoice: Open Invoice > Actions… 1 (B)
  1. Verify Invoice Status:

  1. Create Accounting and initiate Payment: Open Invoice > Actions… 1 (B)

  • Enter Payment details and Save:

  1. Make Payment/s:

  • Review Payment: Payment Overview (B)
  1. Verify PO Status:



  1. Excellent Article. Thanks.

  2. Hi Deva ,
    Excellent Article Thanks ...

    Can u give solution...
    Here We are facing problem that the receipts made , the data get updated only on rcv_shipment_headers , not get updating on rcv_shipment_lines and rcv_transactions, and this transaction is shown in transaction status summary screen as ‘Online’
    ‘pending’. This kind of transactions should not be completed. What is the cause , what is the solution

  3. Please check out error in PO_INTERFACE_ERRORS table.

  4. can we have procure to pay data flow like o2c

  5. Can you please post Data flow for procure to pay , just like o2c.

  6. This site becomes a lots of information nice site also good dear keep it up.


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